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Did you ever needed to fill multiple PDF forms faster and without mistakes? PDF forms are very powerful and widely used. Use Excel to fill PDF Form Fields. Did you ever need to fill out multiple PDF forms faster and without mistakes? I’m sure that, if you’ve done this manually, on regular basis, you agree that it is tedious and time consuming. If you have Adobe Acrobat Pro installed, then you can use an Excel App to Fill Out PDF Forms automatically, directly from Excel.
If you don’t have Acrobat Pro, then continue reading this page for an alternative method. Unfortunately, many users are not aware of a simple but useful feature of Excel: Export XML Data. However, this is about to change, right? This feature can be accessed from the Developer Tab, XML Group from Ribbon.
Even for users that are aware of this feature, setting the correct export structure is not so obvious, this is the very reason I chose to write this article, which, by the way, is also my first article about Excel. Map the XML file to an Excel sheet. Let’s start with Excel, as it’s probably the most familiar step for you. The data structure I prepared for this example is very simple, a defined table with Employees information in one sheet, and in another sheet, I’ve prepared a simple list, where data is populated from Employees table using very simple formulas, based on a drop-down selection. PDF Form has simple fields, then you can set any structure you want, in a range of contiguous or non-contiguous cells. If the PDF Form has a table form, then you have to prepare data to be exported from a defined table.
This xml file will be imported into Excel and mapped with the workbook cells. This step has nothing to do with Excel, you will need Adobe Acrobat Pro for this stage. PDF Viewer software that you can use to import or export data from a PDF Form. From Tools-Forms-Manage Form Data-Export Data, export form data in xml format. From Form Tab-Export-To A New File, export form data in xml format.